Workplace compliance in 2026 is about more than ticking boxes. Ensuring your team is prepared for emergencies protects not only employees but also your organisation from legal and operational risk. Proper equipment, up-to-date training, and clear procedures create a safe and confident workplace where everyone knows what to do in an emergency.
Here’s a detailed checklist to help assess your workplace readiness.
1. Establish a First Aid Plan
A solid first aid plan is the foundation of workplace safety.
- Assess risks in your environment and tailor first aid procedures to meet your workplace needs.
- Define roles clearly: who calls 911, who retrieves the first aid kit or AED, and who leads the response.
- Post emergency contacts and procedures in visible locations so all staff know exactly what to do.
A well-communicated plan reduces confusion and improves response times during critical situations.
2. Ensure First Aid & CPR Training
Training is key to preparedness.
- Provide certified first aid training to the number of employees required by law.
- Ensure employees hold valid Workplace First Aid Certification, which must be renewed every three years.
- Include hands-on CPR training as part of all programs to give staff practical experience and confidence.
Prepared employees make a difference when seconds count.
3. Update CPR Procedures to 2025 Guidelines
Recent updates to CPR protocols mean your training and procedures should reflect the latest guidance.
- Adults: Begin chest compressions immediately after collapse. Push hard and fast.
- Children and infants: Emphasize both breaths and chest compressions.
- Review training materials and emergency procedures to align with the October 2025 CPR updates.
Staying current ensures that staff provide the most effective care possible.
4. Comply with New AED Requirements
Automated External Defibrillators (AEDs) save lives—but only if they are properly implemented.
- Check if Regulation 157/25 (OHSA) requires an AED at your site.
- Ensure AEDs are Health Canada licensed and installed in the correct locations.
- Include required accessories such as gloves, scissors, and a CPR mask.
- Train staff on AED use and basic maintenance so they are comfortable in emergencies.
- Proper compliance is essential for both safety and legal accountability.
5. AED & Equipment Maintenance
Maintenance keeps equipment ready when you need it most.
- Inspect AEDs, batteries, pads, and accessories regularly.
- Store devices in conditions that protect against extreme temperatures or damage.
- Maintain up-to-date inspection and maintenance records for accountability and compliance.
Equipment that fails in an emergency is worse than having none at all.
6. First Aid Supplies & Kits
Your first aid kits must match workplace risks and legal requirements.
- Ensure kits meet CSA and provincial standards.
- Stock kits with items appropriate to your workplace environment and potential hazards.
- Inspect kits at least quarterly and restock as needed.
Well-stocked and accessible kits make a real difference in workplace emergencies.
7. Documentation & Review
Clear records and regular reviews keep your safety program effective.
- Keep training records and certification renewal dates in a central system.
- Review first aid and emergency procedures annually or after any incidents.
- Update internal materials to reflect current guidelines and legislation.
Documentation ensures accountability and shows regulators that your organisation takes safety seriously.
Why This Checklist Matters
Each item on this checklist is essential. Compliance alone is not enough—preparedness saves lives. When your team has the right equipment, the latest training, and clear procedures, emergencies are handled confidently and effectively.
Need Help Preparing Your Workplace?
First Aid Canada can support your organisation with:
- Compliance reviews to identify gaps in your safety program
- Training updates to align with current CPR and first aid standards
- Equipment and procedure audits to ensure readiness and proper function
Ensure your workplace is safe, prepared, and compliant in 2026. Contact us to get started.